Sunday,
January 15, 2006
Call to Order
Commodore Linda Newland called the meeting
to order at 10.07AM.
Roll Call
The officers present were:
Commodore Linda
Newland (PICYA).
Vice Commodore Jerry Downer (IPBA).
Rear Commodore Cleve Hardaker (SCYA).
Fleet Captain Vern Bendsen (PICYA)
Jr. Staff Commodore Paul Artof (YRUSC).
(Secretary Treasurer Anne Sacks was unable
to attend)
The Roll Call of attendees was:
SC Jay Brown (PICYA).
Margot Brown (PICYA).
SC David MacCulloch (SMBPF).
Keith Johnson (PIYA).
SC Bill Lewis (SCYA).
SC Jerry Wellnitz (SDCA).
Vern Bendsen (PICYA).
Linda Bendsen (PICYA)
SC Haluk Akol (PLRANC).
Susan Artof (YRUSC).
SC Joe Castagna (SCCA/SMBPF)
Sandy Hardaker.
A quorum was present.
Approval of Minutes
Minutes from the June
2005 meeting at Del Rey Yacht Club were not available however they had been
disseminated electronically before Christmas.
SC Bill Lewis made the
motion to approve the minutes.
Seconded SC Joe Castagna.
Motion carried.
Outlook for 2006
Commodore Newland noted
that PCYA was now incorporated as a Non-Profit organization in the State of
Washington. She was optimistic that PCYA would be able to carry out its mission
successfully again this year.
Officer’s Reports
2005
Secretary/Treasurer Hardaker Presented the 2005 financial
report below. The association is solvent. There could be some expenses
associated with incorporation in coming years. It is not likely that we will
have Income Tax expense. Tax filing is due by January 31.
There was a non-budgeted donation of $500.00
in 2005 but that money is only to be used for expenses associated with the
Horder Award and is restricted in our accounts.
Our Bank Certificate is also restricted and
is intended to support the Castagna Trophy in future years. Joe Castagna
explained that he donated these funds for such a purpose. Treasurer will
memorialize this information and file it in the CD file for future reference.
PCYA has an inventory of Association regalia
as shown in the Treasurer’s Report attached. The regalia are available to meet
Officer or Member needs and it is much appreciated if individuals using some of
the items donate something to the association to offset the cost. PCYA does not
sell these items since that would require us to collect sales tax. Jerry Downer
suggested that officers could turn regalia back in to the association as they
move through the chairs for use by incoming officers.
Treasurer offered a proposed budget for 2006
that showed Expenses greater than income by $1400.00. The income side of the
budget was fixed except for the meal reimbursement amount but that amount was
totally offset by an expense item for meals paid and so was a wash.
There were three expense
items that were controllable. First was US Sailing Membership of $100.00.
SC Paul Artof made the
motion to renew PCYA membership in US Sailing.
Seconded Susan Artof.
Considerable discussion followed on this
subject and the related item of Regatta Insurance that cost $300.00 and was
dependent upon US Sailing membership. A consensus emerged that the cost was too
much for the association this year but that if a need for the insurance emerged
membership could be renewed easily and Regatta Insurance purchased.
Motion failed.
Without US Sailing membership regatta
insurance became moot.
Officers and Directors (O&D) insurance
represented a cost item of $800.00 in the proposed budget. This insurance is in
force through calendar year 2006.
Jerry Downer made the
motion to eliminate O&D Insurance from the 2006 budget so that PCYA would
not carry O&D insurance for calendar year 2007.
Seconded SC Bill Lewis.
Considerable discussion ensued on the pros
and cons of insurance. A consensus emerged that the scope of risk in our
organization was quite small and that there was already some level of
protection for officers under a Non-Profit Corporation.
Motion Carried
SC Joe Castagna made the
motion to accept the Treasurers Report but omit these three expense items from
the 2006 budget.
Seconded SC Paul Artof.
Motion Carried
Treasurer recommended that accounts be
retained with US Bank but the following changes be made:
·
Checking should be converted to an interest bearing
account and that the new account be registered under our Washington State
Department of Revenue Identification Number.
·
Certificate of Deposit carrying a 1.73% interest
rate should be closed (without penalty) and replaced with a shorter-term CD
with an interest rate near 4%.
SC Paul Artof made the
motion to approve changing bank accounts as recommended.
Seconded SC Bill Lewis.
Motion Carried
At 12.05 PM SC Bill Lewis had to leave the
meeting.
At that point SC Joe Castagna presented all
Staff Commodores present with a PCYA staff Commodore baseball hat that he
designed and acquired.
Rear
Commodore had no report since the recipients of the Horder
and Langlais awards had been announced at yesterday’s meeting.
Vice
Commodore Downer reported that he and the Commodore were
working on the Newsletter and on the race announcements for 2006 and they would
be sent out by mid February.
Old
Business.
Commodore Newland handed out a copy of the
draft bylaws. These should be discussed electronically so that they or a
modified version thereof can be approved at the June meeting to complete the
requirements for non-profit incorporation of PCYA.
SC Paul Artof made the
motion to accept the draft Bylaws as approved unless negative comments directed
to Commodore Newland are received by the end of January.
Seconded Susan Artof.
After discussion of this timing a consensus
emerged that more time must be allowed.
Motion Withdrawn. Second in agreement.
SC Paul Artof made the
motion to accept the draft Bylaws as approved thirty days after dissemination
of the minutes, unless negative comments directed to Commodore Newland are
received.
Seconded SC Jerry
Wellnitz.
After discussion of this timing a consensus
emerged that no response indicated approval and that the Secretary should so
indicate.
Motion Carried.
Jr.
Staff Commodore Artof reported on the RBOC meeting at Lake
Tahoe in October. The meeting was useful and other attendees along with PCYA
were SCYA, YRUSC, PICYA and the California Department of boating and Waterways
(DBAW)
New
Business.
Rear Commodore Hardaker announced that he
was on the board of a California incorporated not-for-profit organization that
was a Federal 501 (c) 3 called Gateway to Hawaii. The organization has a very
broad charter related to boating and social activities and was originally
formed as the vehicle to sponsor a race from San Diego to Kauai. The organization
is inactive and its board would be willing to allow PCYA to take it over if
there were any benefit to PCYA by doing so.
SC Paul Artof made the
motion to study the benefits of controlling such a corporation and report back
to the board at the June meeting.
Seconded Cleve Hardaker.
Discussion on who should perform the study
put the matter in the hands of Paul Artof, Susan Artof, Anne Sacks and Cleve
Hardaker.
Motion Carried.
Commodore
Newland announced that she planned to attend the meeting of DBAW in Monterrey,
which will address the issue of Copper-based anti-fouling paint in California.
Commodore Newland announced the dates for
the Barusch/Castagna regattas and the Carr regatta for the weekend of June
23-25, 2006. The Barusch/Castagna regattas will be hosted by PLRANC and the
Carr by Encinal Yacht Club. The Carr will probably be raced in Cal 20’s
although J Boats may help to obtain a fleet of J-105s to sail.
Fleet Captain added that he had just
received confirmation from Presidio Yacht Club of 3-4 Cal 20s and expected to
be able to get more from Richmond or Berkley.
SC Joe Castagna remarked that he
complimented the attendees at the meeting for having a majority of greybeards
like his own.
The business meeting was adjourned at
12.40PM
Respectfully Submitted
Cleve Hardaker
PCYA Secretary/Treasurer