Minutes of Annual Meeting held at the Del Rey Yacht Club on                                          

                                                               January 17, 2004

 

 

The meeting was called to order at 1010 hours by Commodore Marda Phelps.

 

                     Roll call was taken and the following Association’s representatives were       

                     present:

Commodore                 Marda Phelps               PIYA

Vice Commodore         Jerry Wellnitz                SDCA

Rear Commodore         Paul Artof                     YRUSC

Sec/Treasurer               Bob Good                    IPBA/G of G

 

Incoming 2004 officers:

Rear Commodore       Joe Castagna                SMBPF/SCCA

Sec/Treasurer             Linda Newland             PICYA

Fleet Captain              Jerry Martin                  SCYA

 

S/C  Bill Lewis/SCYA  S/C Joe Castagna

S/C Arthur DeFever                S/C Bob Leslie

S/C Morrie Kirk                       S/C Roger Wilson

S/C Dave MacCulloch  S/C Bill Lewis

 

Additional Attendees:

Sue Artof/YRUSC                    David Feinstein/ YRUSC        

Jeffrey Allen/YRUSC             Craig Ryan/SCCA

Herbert Dover/SMBPF            Dave Lewis/SMBPF

Anne Sacks/SMBPF                Gerald Terris/SMBPF

 

Staff Commodore Haluk Akol sent his regrets.

 

Minutes from the June 15, 2003 meeting at Seattle YC

Minutes were approved as submitted and a sign-in sheet was circulated to update the roster.

 

                        Commodore’s Report

                                Commodore Marda Phelps reiterated that the regattas were completed in Seattle

                        with good weather. She has also written job descriptions for the PCYA flag

                        officers.

.

Vice Commodore’s Report

V/C Jerry  Wellnitz reported that the winner of the Charles A. Langlais award for 2003 is Haluk Akol, PLRANC, and member of the Berkeley YC.  Haluk will receive a keeper plaque for himself and Berkeley YC will be asked to provide the new engraved plaque for the trophy. PCYA will reimburse BYC for the cost. The nominees for the Horder already carry over for two years so those not selected may compete again. A motion was made and carried to do the same for the Langlais nominees. Clubs who have nominees carrying over must still write a letter to the Vice-Commodore requesting consideration for the following year.

 

V/C Wellnitz has collected $2,800 in donations towards the production       costs of the PCYA yearbook. These funds will be part of the general checking account but will be tracked separately. The V/C also mentioned that the Barusch/Castagna and Carr regattas will be held on June 10 through 12 in San Diego and the first planning meeting will be held in a week and a half.

 

                        Rear Commodore’s Report

                                 Website

R/C, Paul Artof  reported that he is working on the new PCYA website. The new domain name will be pcya.info and the cost is $75 for three years. It will be on the same server as the SCYA website and cost $6/month.

 

Plans for the website include: links to member organizations, significant regattas and races (possible links to race calendars), promoting our member organizations and possible connection to area associations.

 

A discussion ensued about putting advertising on the PCYA website.It was decided that rather than PCYA having direct links to commercial

websites, that any regatta links could then have links to their sponsors. 

The aim is to make the website more responsive and valuable to our member organizations.

 

 

 

Horder Award

There were five nominations for the Horder Award: Balboa YC, King Harbor YC, California YC. Alamitos Bay YC and Burrard YC. The winner was Balboa YC.  Bill Lewis mentioned that the permanent Horder Award is a Currier & Ives painting that hangs on the wall over a sofa in the library at St. Francis YC in San Francisco. Linda Newland will arrange to have the plaque with the new winner’s name, attached to it.

 

Articles of Association

The R/C handed out an excerpt from the PCYA Articles of Association listing the purposes of our organization along with a list of ideas to contribute towards those original purposes. He asked that everyone look it over and be ready to give input on how to expand our activities in these areas. Discussion ensued around several ideas, most notably, having the website supply all calendars for the association members and to look into creating a charitable foundation that would contribute money towards our member organization’s junior sailors. Also, we should pursue acquiring funding for regional sailing support organizations.

 

New Fleet  Captain

R/C Artof introduced Jerry Martin, Jr. Staff Commodore of SCYA as the first-in-many years PCYA Fleet Captain for 2004. He and Jerry will meet and discuss the “purposes” and how best PCYA can contribute to the larger boating community.

 

The R/C finished with his preliminary regatta plans for 2005 which include using the Martin 242 fleet for the Jessie Carr regatta and having Joe Castagna work with the Santa Monica Bay Power Fleet in planning the Barusch/Castagna.

 

Also, he reported that we now have men’s and women’s burgundy ties for sale. The men’s ties have the PCYA burgee, but the women’s cravat style does not.

 

Secretary/Treasurer’s Report

Sec/Treasurer Bob Good circulated a written treasurer’s report dated November 30, 2003.  It indicated a checking account balance of $8,192.05 and $6,813.14  in the Barusch/Castagna term deposit account.  An undeposited $170 dues check has not been deposited. Bob reported that we now have $2,800 in the yearbook fund which is $700 more collected since the November 30 treasurer’s report which indicated only $2,100. There are also burgees, crests, ties and pins listed as inventory.

 

Sec/Treas.Good informed the group that he was stepping down rather than advancing through the chairs at which point a motion was made by Bill Lewis and seconded to show the organization’s appreciation for the good job Bob has done this past year. Motion unanimously passed and so noted.

 

 

                        Old Business

     80th Edition of the Yearbook

Commodore Phelps announced she had met with a printer in Seattle who scanned photos from the previous yearbook very successfully. She is also collection donations and stated the estimate for printing was $5,655; however, she believes it will be closer to $3,500. The photo work would be extra. She posed the question of whether or not we would consider adding advertising to the yearbook to help with the cost of printing.

Motion made by  Bill Lewis and seconded by Dave MacCulloch to use advertising to raise funds. The motion was then amended to limit the advertising to inside front and back cover of the yearbook. Motion passed.

Jerry Martin agreed to approach West Marine for advertising and at least one power and one sail dealer.

 

Joe Castagna suggested that if finding advertisers was not successful he would put up a $500 challenge to staff commodores to match the amount.

Once printed, the Yearbook would be on the website besides being distributed to yacht clubs and our member organizations.

 

R/C Paul Artof also will check competitive printing costs with a member of Del Rey YC who owns a printing firm.

 

   Charitable Foundation

R/C Paul Artof suggested that we need a charitable foundation (501c3) to make donations tax deductible. He will work with Craig Brown on this idea.

 

New Business

  Press Releases

R/C Paul Artof will write a press release on the winners of the awards and the new officers. Bill Lewis will disseminate it to San Diego area and Paul will cover Los Angeles area. Linda will send it to Latitude 38, and No. California “Log”.

 

   Election of Officers

The slate of officers for 2004 was presented as follows:

   Commodore – Jerry Wellnitz - SDCA

   Vice-Commodore – Paul Artof - YRUSC

   Rear Commodore – Joe Castagna – SCCA, SMBPF

   Secretary/Treasurer – Linda Newland - PICYA

   Fleet Captain – Jerry Martin – SCYA

 

Joe Castagna clarified that since the Sec/Treasurer Bob Good was not advancing, Joe as the incoming Rear Commodore will not automatically move up but he will stay this year while the organization is looking for someone from the Pacific Northwest.  Also, the person holding the Fleet Captain’s position does not automatically move up.

 

With that clarification in mind, it was moved and passed to accept the slate of officers as presented.

 

Announcements

Joe Castagna announced that he, upon his death, is including money from his trust to be placed in the Barusch/Castagna trophy fund.

 

Adjournment

 

Outgoing Commodore Marda Phelps presented her Board with gifts of appreciation for their service – soft-sided briefcases with the PCYA emblem - before adjourning the meeting at 11:55AM.

 

                        Respectfully submitted by:

Bob Good/Linda Newland

Secretary/Treasurer’s 2003/2004